Thank you for summing it up better then I could have, another thing to mention is the long trip by buggy down in the mine which I think is about half an hour drive to reach the spot where new documents are added? I could be wrong on that though.

It genuinely is, fundamentally ridiculous.

Like, I do prefer backup paper copies of things, but...I do not think this system should be the primary system...it should be done as a backup and thus having a lag between "new data dumps" would be fine. It just doesnt work for something that requires more spontaneous and more immediate responses though, so it should never be a primary system.